Document Guidelines

Barangay Tanauan is highly committed to protecting your personal data. This Privacy Policy details how we collect, store, process, and protect your personal information in strict compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) of the Philippines.

1. Information We Collect

When you register an account, we collect the following details:

• Full Name and Signature/Consent verification details.
• Contact details (Mobile Phone Number, Email Address).
• Birth Date, Sex/Gender, Civil Status, and Place of Birth.
• Home Address (Street, House/Lot Number).
• Special classifications (4Ps Member status, PWD, Senior Citizen, Solo Parent) to check eligibility for special social services.

2. Purpose of Information Processing

Your information is used solely for standard public service administration, including:

• Verification of residency and database records management.
• Processing and printing official barangay clearances and certificates.
• Sending transaction notifications (SMS/Email status of document requests).
• Validating and locating community incidents reported via incident logs.

3. Data Security and Storage

All personal data is encrypted and saved in a secure MySQL database managed by authorized system administrators. We employ industry-standard access control policies to restrict data viewing only to authorized Barangay Staff and Admin officers.

4. Information Sharing

We DO NOT sell, trade, or share your personal data with third-party commercial entities. Data may only be shared with national government units (such as DSWD, municipal offices, or law enforcement agencies) when strictly required by law or local welfare guidelines.

5. Data Retention

Your personal data is retained in our active directory as long as you maintain your account or reside in Barangay Tanauan. Should you delete your account or submit a request for removal, records will be deleted or anonymized, except those required for archival and auditing compliance.

6. Your Data Rights

Under the Data Privacy Act of 2012, you have the right to access, verify, correct, or request the deletion of your personal records. For inquiries, you may contact our designated Barangay Data Protection Officer at the Barangay Hall.

Welcome to eTanauan, the official Management Information System and Public Services Portal of Barangay Tanauan, Tanza, Cavite. By registering for an account and using this portal, you agree to comply with and be bound by the following terms and conditions:

1. Account Registration and Eligibility

Only verified residents, property owners, and business operators within the jurisdiction of Barangay Tanauan are eligible to register an account. You agree to provide accurate, current, and complete information during registration and keep your account profile updated.

2. Account Security

You are responsible for safeguarding your account password. You agree not to disclose your password to any third party. Any activity performed under your account is your sole responsibility.

3. Acceptable Use of Services

The eTanauan portal is designed to facilitate document requests (Barangay Clearance, Certificate of Indigency, Business Permits), appointment scheduling, and incident reporting. You agree NOT to:

• Submit fraudulent or forged identity documents.
• Request official certificates using false personal details.
• File malicious, false, or fabricated community incident reports.
• Attempt to breach or disrupt the system's database or security configuration.

4. Document Issuance and Fees

All document requests made through the portal are subject to validation by Barangay Staff. Approved documents must be collected in person at the Barangay Hall unless otherwise specified. Any applicable fees must be settled in accordance with official local ordinances.

5. Disclaimers and Limitation of Liability

eTanauan is provided on an “as is” and “as available” basis. While we aim to provide reliable service, the barangay does not guarantee uninterrupted access, error-free operation, or immediate processing results. To the extent permitted by law, the barangay is not liable for indirect or consequential damages arising from use of the platform.

6. Changes to These Terms

These Terms may be updated from time to time. Continued use of eTanauan after updates means you accept the revised Terms.